Follow the steps below to create an owner invoice in the portal:
- Log in to the portal.
- From the left navigation, click Accounting > Inflow > Invoice
- Click the ‘+Owner Invoice’ button from the top-right on the page
- Select A Property and ‘Bill To(Owner)’ from the drop-down list
- Provide a ‘Title ‘for the invoice. Optionally, you can add a ‘Description. ‘
- The ‘Pay To ‘section will be auto-populated with your business profile information.
- The system will auto-generate an invoice number and populate date information with Today’s Date.
- Enter the ‘Item‘ name, select a ‘Revenue‘ chart of account, enter quantity and unit price information
- Select a ‘Tax Code ‘if you are going to charge tax
- Add multiple items, if applicable.
- Check ‘Auto Adjust Payment’ to automatically close this owner invoice. If selected, the system will verify and log a payment as an adjustment if there is enough recorded income to cover the amount in this invoice within this monthly cycle.
- Or Check ‘Do Not Adjust, Owner will Pay’ – This amount will be paid by the owner separately. This option will allow you to collect the overpayment amount from the owner.
- Optionally, upload an attachment; here you can select multiple documents to upload and fill in other fields at the bottom.
- Click ‘Save & Approve‘ to create the invoice.
This ‘Owner Invoice‘ will now show up in the ‘Rent & Disbursement’ report as a ‘Reimbursable Expense‘.